The Simple Dos & Don’ts of Booking an AV Provider

March 24, 2016


DO your research of what your potential AV company specializes in.
There are many different types of events, and each one requires different kinds of equipment, set ups, labor, etc. To have a smooth event, you want to choose an audio visual provider based if they are experienced in your industry and the types of events that you host. For example, Reaction AV has great experience with eSporting events, conventions, conferences, exhibit booths, corporate and non-profit events. Our clients know that when they come to us, their event in a guaranteed success!


DON’T assume that in-house is cheaper.
Often times an in-house provider is actually more expensive because they cannot work with a flexible budget due to the fact that they have to split the revenue with their venue, which could be anywhere form 45-60%. Which would make sense for them to quote the equipment at a higher price. However, an independent provider like Reaction AV has more competitive prices and is more willing to negotiate according to your needs. To learn more about in-house versus independent providers, click here. 


DO tell your account manager what you need from the get-go.
By giving them the specific details and ideas that you have for your event, they are able to tell you right away if it is something that they are able to provide or not. For example, not every provider is a one-stop-shop like Reaction AV. Our company provides a complete turnkey rental solution that includes all major tech components. We also can provide production assistance, full staging solutions, and labor services! We try to save our clients the hassle of hiring different companies to do different aspects of their event technology. View our portfolio now!


DON’T forget the small details.
It is easy to focus on the big tasks on your to-do list. But the small points are just as important…sometimes they can even make or break your event. Be sure to ask yourself, “Am I live-streaming? Will the attendees/speakers need wifi? Are there separate power fees at the venue?” Whatever your small details may include, make sure to let your AV provider know so that you are on the same page and they can remind you if you forget!


Reaction Audio Visual is a nationwide, single source independent provider for all of your event technology needs. Our team has over 50 years of combined experience in technology, audio visual, and computer rentals. We pride ourselves in providing top quality gear and the highest technology. We love working on innovative ideas with our clients to make their events stand out! When you hire our team, we work by your side with your staff to ensure the best possible AV production support. Give us a toll-free call today at (877) 273-6887 so we can start to discuss what we can do for you!

Did we miss anything? Let us know! Send us a tweet at @ReactionAV. 

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